Our Mission

As a facility management company, we help organizations providing their employees with best-suited working environments that contribute to the achievement of their objectives.

We at Flexim believe that people can get the best out of themselves in work environments that give them energy. We provide this energy with our services and unique way of working. We have incorporated this into our slogan: "Energizing Business". Positive energy makes businesses thrive!

We achieve this by delivering clean, hospitable, safe, attractive, and enjoyable work environments through our specialized services:

• • Facility Management
  • Technical Maintenance & Real Estate services
  • Hospitality Services
  • Project Management & Consulting
  • Clean Environments 

“We are Flexim, energizing Business”

Professional &
Personal Development

The development and well-being of employees is essential for a company's success and the sustainability of the employee/employer partnership.                            

Flexim encourages the professional and personal development of its employees. Therefore, we have a training tool in place, which is called GoodHabitz.

GoodHabitz contains more than 100 online training courses.

Each month, HR will send you a GoodHabitz Training Program. Please note that some of the trainings will be mandatory. You can also choose one at any time of the trainings for your personal development.

The program has been built to develop our employees, ensure that they have the relevant learnings and best practices related to their activities, ensure that they have a work environment that is conducive to both efficiency and well-being.

Flexim's DNA is represented by its flexibility and adaptability, which is reflected in the career paths of our employees.

We strive to support our employees in their ability to overcome personal obstacles and develop their professional ambitions.

Standards of Conduct

Flexim is committed to ensuring that its employees work in a safe and respectful environment where equality, fairness, respect, civility, and dignity are valued and where zero tolerance is applied in the case of discrimination or harassment.

Flexim Group also applies zero tolerance for acts or threats of violence, intimidation and hostility towards another employee, customer, or member of the public.

Consistent with our mission and values, it is important for all employees to be fully aware of the rules that govern our conduct and behavior at Flexim.

In order to work together as a team and maintain a productive and positive working environment, we expect every employee to conform to standards of conduct.

• • Treat your colleagues, your manager, client with respect
  • Follow Flexim/Client internal policies and procedures
  • Provide constructive feedback
  • Record work hours with care and accuracy
  • Use respectful, courteous language
  • Have a careful and responsive conduct
  • Fight against harassment of any kind toward another employee or customer
  • Fight against threats of violence or abusive language directed toward another employee or customer
  • Arrive on time at work
  • Report safety hazards, equipment defects, accidents, or injuries immediately to management/HR
  • Never work under the influence of alcohol, drugs or any other legal or illegal substances that may affect your alertness or behavior

Sexual Harassment

Flexim does not condone actions, words, jokes, or comments that a person would regard as sexually harassing. All our employees have a right to be free from sexual harassment.

How to recognize sexual harassment?

Sexual harassment may take many forms:

• • Physical contact/assaults/touching
  • Unnecessary touching, hugging or brushing against a person’s body
  • Direct or implied threats that submission to sexual advances will imply on employment, promotion, evaluation, wages, or any other condition of employment.
  • Inappropriate behaviour (e.g. nudity, exhibitionism)
  • Direct proposition of a sexual nature
  • Comments or verbal conduct of a sexual nature
  • Sexually explicit statements, questions, jokes, or anecdotes
  • Remarks of a sexual nature about a person’s appearance (clothing, body, etc)

How to report an incident of sexual harassment directly experienced or witnessed within the company?

Anyone who feels it necessary to discuss what may appear to be sexual harassment should report it promptly to HR department.

These incidents are treated in strict confidence and with the utmost attention. A prompt and through investigation will be made.

Any known acts of harassment, discrimination, violence or unrespectful behavior will result in immediate and appropriate action up to and including immediate termination.

Teamwork

Flexim is a great team! We count on the collaboration between our employees to offer the best service to our customers.

“If you want to go fast go alone.
If you want to go far, go together”

If Flexim has successfully developed over the years, it is thanks to teamwork.

Communication, listening, collaboration, problem solving, and critical thinking are the foundations of effective Teamwork and positive team environment.

Communication

• • Talk openly and honestly
  • Keep a respectful language even in the case of disagreement
  • Always share with team members information that could improve the service or benefit the team's work

Listening

• • Keep an open mind
  • Recognize that your team members may see things from another perspective and hear them out
  • Listen to other point of view
  • Give the floor space to all members of the group

Collaboration

• • Treat each group projects as a learning experience
  • Explore new approaches
  • Share different perspectives and experiences as well as your own skills

Problem solving

• • Think outside the box
  • Focus on positive outcomes, stay calm and help the team work towards a solution

Critical thinking

• • Think critically about the situation
  • Analyse all sides of the issue, reflecting on past experiences and listening to what other group members have to say

How we handle your personal data?

We ask you for certain personal data to enable proper execution of the (employment) agreement. Flexim uses your personal data for the payment of salary, for general personnel administration, for identification by a client, for screening by a client, for the preparation and maintenance of a personal file, for general communication and to comply with our legal obligations. Without this information we cannot provide the best service to our customers.

Sometimes it is necessary to provide the personal data you provide to third parties. These third parties are customers / clients of Flexim and other service providers who enable the execution of the recruitment process and employment contract, such as an IT service provider and a salary administrator. We will only provide the personal data provided by you if this is necessary for the performance of our services.

Some customers / clients use a statement of conduct / screening procedure. By signing the (employment) agreement you agree to sharing your data with the aim of performing a screening to check reliability and integrity. It concerns the following personal data:

• • Sex
  • Initials
  • First Name
  • Last name
  • Date of birth
  • Nationality
  • Type of ID
  • ID number
  • Phone number
  • Email address
  • Address
  • CV
    

We never share the personal data you provide for commercial purposes.

We explicitly point out that you do not or no longer have to provide your personal data. The consequence of this is that the employment contract is not concluded or that the employment contract can no longer be continued (unchanged).

Safety & Security At Work

Flexim is committed to maintaining a safe workplace for all of our employees.

“The time to be conscious about safety is before an accident happens”.

Safety is everyone’s responsibility and is a regular, ongoing part of everyone’s job.

You will receive more specific, detailed information and training on health, safety and environment upon arrival. However, here are some basic guidelines and safety rules to always keep in mind:

• • Always wear the PPE required for your job requirement
  • Never rush. Always walk carefully. Even when it’s busy, take small steps and pay attention to your surroundings
  • Wear shoes with non-slip soles
  • Report any defective equipment or tools to management
  • Never operate equipment unless you have been trained how to use it properly
  • Let your colleague know if you are working in an isolated area

Every Flexim employee have the duty to participate in keeping the workplace healthy and safe by paying attention to any behavior or situation that might be harmful to themselves or others.

If you notice anything that could affect someone's safety or health, please inform your manager immediately.

Sustainability at Flexim

Since the 12th of June 2004, Flexim is one of the 1000 other companies in the world promoting the 10 principles of the United Nations ‘’Global Compact ‘’ program and are committed to enforce these principles within all our daily business activity.

PDF Sustainable Development

1. Ensure that sustainability issues are proactively addressed in all aspects of the procurement process and monitor our progress in this area.
   Seek to reduce waste trough reviewing the amount and type of  materials purchased, and by exploring the opportunities to purchase refurbished, recycled and recyclable equipment, products and material.
2. Source renewable energy wherever possible Ensure that goods purchased by Flexim derive from natural sources where appropriate, do not have an adverse effect on the environment, and comply with EU and international trading rules.
   Ensure that vehicles purchased have low emissions of local air pollutants and climate change gases.
3. Take account of the need to minimize emissions and exposure to air pollution in purchasing goods and services.
   Where appropriate, examine the environmental management practices of our current and potential suppliers.
   Our on-going program of reviewing our procurement processes will seek to ensure they remain transparent and open.
4. Flexim will purchase locally produced and organic food and drink where practicable. We will take measures to understand the impact our procurement activities have on local communities. We will encourage a positive contribution from our suppliers to the local communities in which they work on our behalf.